Ambassador Funds for Cultural Preservation (AFCP) 2019
U.S. DEPARTMENT OF STATE
U.S. EMBASSY DAKAR
Notice of Funding Opportunity
Funding Opportunity Title: Ambassador Funds for Cultural Preservation 2019
Funding Opportunity Number: DKR-NOFO-FY19-01
Deadline for Applications: December 3, 2018; 5:30PM GMT
CFDA Number: 19.025
Total Amount Available: $200,000
A. PROGRAM DESCRIPTION
The U.S. Ambassadors Fund for Cultural Preservation (AFCP) supports a wide range of projects around the world, including in Senegal and Guinea-Bissau, to preserve cultural heritage. The U.S. Government created the fund in 2001 as a way to assist developing countries preserve their cultural patrimony. Generally, no more than one project per country is selected. Preservation projects should take place over a period of 12 months; financing is non-renewable.
Please carefully follow all instructions below.
Senegal or Guinea-Bissau.
The U.S. Embassy in Dakar works with partner organizations on a number of projects to advance shared values, such as tolerance and respect for cultural diversity in Senegal and Guinea-Bissau.
The AFCP Small Grants Competition supports the preservation of cultural sites, cultural objects and collections, and forms of traditional cultural expression. Appropriate project activities may include:
- Cultural sites: conservation of an ancient or historic building, preservation of an archeological site or documentation of cultural sites in a region for preservation purposes;
- Cultural objects and collections: conservation treatment for an object or collection of objects from a museum, site, or similar institution-that include, but not limited to, archaological and ethnographic objects, paintings, sculpture, manuscripts, and general museum conservation needs; needs assessment of a collection with respect to its condition and strategies for improving its state of conservation; inventory of a collection for conservation and protection purposes; the creation of safe environments for storage or display of collections; or specialized training in the care and preservation of collections;
- Forms of traditional cultural expression: documentation and audiovisual recording of traditional music, indigenous languages and dance forms for broad dissemination as the means of teaching and further preserving them, or support for training in the preservation of traditional applied arts or crafts in danger of extinction.
Special Note Regarding Sites and Objects that have a Religious Connection: The establishment clause of the U.S. Constitution permits the government to include religious objects and sites within an aid program under certain conditions. For example, an item with a religious connection (including a place of worship) may be the subject of a cultural preservation grant if the item derives its primary significance and is nominated solely on the basis of architectural, artistic, historical, or other cultural (not religious) criteria.
Ineligible Activities and Unallowable Costs:
AFCP does NOT support the following activities or costs, and applications involving any of these activities or costs will be deemed ineligible:
- Preservation or purchase of privately or commercially owned cultural objects, collections, or real property, including those whose transfer from private or commercial to public ownership is envisioned, planned, or in process but not complete at the time of application
- Preservation of natural heritage (physical, biological, and geological formations, paleontological collections, habitats of threatened species of animals and plants, fossils, etc.)
- Preservation of hominid or human remains
- Preservation of news media (newspapers, newsreels, radio and TV programs, etc.)
- Preservation of published materials available elsewhere (books, periodicals, etc.)
- Development of curricula or educational materials for classroom use
- Archaeological excavations or exploratory surveys for research purposes
- Historical research, except in cases where the research is justifiable and integral to the success of the proposed project
- Acquisition or creation of new exhibits, objects, or collections for new or existing museums
- Construction of new buildings, building additions, or permanent coverings (over archaeological sites, for example)
- Commissions of new works of art or architecture for commemorative or economic development purposes
- Creation of new or the modern adaptation of existing traditional dances, songs, chants, musical compositions, plays, or other performances
- Creation of replicas or conjectural reconstructions of cultural objects or sites that no longer exist
- Relocation of cultural sites from one physical location to another
- Removal of cultural objects or elements of cultural sites from the country for any reason
- Digitization of cultural objects or collections, unless part of a larger, clearly defined conservation or documentation effort
- Conservation plans or other studies, unless they are one component of a larger project to implement the results of those studies
- Cash reserves, endowments, or revolving funds (funds must be expended within the award period [up to five years] and may not be used to create an endowment or revolving fund);
- Costs of fund-raising campaigns
- Contingency, unforeseen, or miscellaneous costs or fees
- Costs of work performed prior to announcement of the award unless allowable per 2 CFR 200.458 and approved by the Grants Officer
- International travel, except in cases where travel is justifiable and integral to the success of the proposed project
- Travel or study outside the host country for professional development
- Individual projects costing less than $10,000
- Independent U.S. projects overseas
Participants and Audiences:
Projects should include outreach activities that spread awareness to, inform, and involve public groups.
B. FEDERAL AWARD INFORMATION
Length of performance period: Twelve months
Number of awards anticipated: One
Award amounts: Awards may range from a minimum of $10,000 to a maximum of $200,000
Total available funding: $200,000
Type of Funding: Fulbright Hays
Anticipated program start date: September 30, 2019
This notice is subject to availability of funding.
Funding Instrument Type: Grant
Program Performance Period: Proposed programs should be completed in 12 months or less.
C. ELIGILIBITY INFORMATION
- Eligible Applicants
Including but not limited to; reputable and accountable non-commercial entities, such as non-governmental organizations, museums, ministries of culture, or similar institutions and organizations, including U.S.-based organizations subject to Section 501(c)(3) of the tax code, that are registered and active in SAM.gov and able to demonstrate that they have the requisite experience and capacity to manage projects to preserve cultural heritage.
AFCP does not award grants to individuals, commercial entities, or past award recipients that have not fulfilled the objectives or reporting requirements of previous AFCP awards.
- Cost Sharing or Matching
Cost sharing is not required, but preference will be given to proposals that demonstrate sustainable cost sharing.
- Other Eligibility Requirements
In order to be eligible to receive an award, all organizations must have (see Section D Required Registrations for more information):
- A unique entity identifier (Data Universal Numbering System/DUNS number from Dun & Bradstreet). Register at: http://fedgov.dnb.com/webform
- An NCAGE Code. Register at: https://eportal.nspa.nato.int/AC135Public/scage/CageList.as
- SAM User Account. Register at: https://www.sam.gov
All organizations must have a bank account, a physical address, and an accounting system.
D. APPLICATION AND SUBMISSION INFORMATION
- Address to Request Application Package
Application forms required below are available at https://gw.usmission.gov/education-culture/funding-opportunities/
- Content and Form of Application Submission
Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.
Content of Application
Required documents. For document templates, please see the “Templates” section on https://gw.usmission.gov/education-culture/funding-opportunities/
- Form SF-424—Application for Federal Assistance;
- Form SF-424A—Budget Information for Non-Construction Programs;
- Form SF-424B—Assurances for Non-Construction Programs;
- Project Proposal Form
- Line item budget
- One-page CV or resume of key personnel who are proposed for the project
- The proposal clearly addresses the goals and objectives of this funding opportunity
- The proposal has a concrete implementation plan with well-conceived objectives, a clear audience, and indicators that are specific, measurable, and achievable
- All documents are in English
- All budgets are in U.S. dollars
- The proposal form is returned as a Word document
- The line item budget form is returned as an Excel document
- The SF-424, 424A, and 424B are returned as Adobe Acrobat documents
- Successful registration and identification numbers for DUNS, NCAGE, and SAM.
Any applicant listed on the Excluded Parties List System (EPLS) in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.” Additionally, no entity listed on the EPLS can participate in any activities under an award. All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included.
All organizations applying for grants must obtain these registrations. All are free of charge:
- Unique entity identifier from Dun & Bradstreet (DUNS number): http://fedgov.dnb.com/webform
- NCAGE/CAGE code: https://eportal.nspa.nato.int/AC135Public/scage/CageList.as
- SAM registration: www.SAM.gov
Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)
DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet. If your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform
NCAGE application: Application page here: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx
Instructions for the NCAGE application process:
For NCAGE help from within the U.S., call 1-888-227-2423
For NCAGE help from outside the U.S., call 1-269-961-7766
Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.
Step 2: After receiving the NCAGE Code, proceed to register in SAM.gov by logging onto: https://www.sam.gov. SAM registration must be renewed annually.
- Submission Dates and Times
December 3, 2018; 5:30PM GMT
Due to the high volume of applications, we cannot offer feedback on individual applications.
- Funding Restrictions
- Funds cannot be used for any military or paramilitary purpose
- Funds are subject to a restriction on assistance to police, prisons, other law enforcement forces, and programs of internal intelligence or surveillance
- All programming must be implemented in a manner consistent with the Establishment Clause of the First Amendment to the U.S. Constitution. Federally-funded programs and activities must both a secular purpose and a secular effect (i.e. not a principal or primary effect of advancing religion)
- Funds cannot be used for projects that are focused on development assistance
- Funds cannot be used for donations
- Funds can only be given to an organization, not to an individual
- Other Submission Requirements
All application materials must be submitted by email to DakarAFCP@state.gov
E. APPLICATION REVIEW INFORMATION
Each application will be evaluated and rated on the basis of the evaluation criteria outlined below.
- Purpose and Summary, Description, Time Frame, Importance: 25 points max
- Urgency: 15 points max
- Sustainability: 10 points max
- Rationale for U.S. Support: 15 points max
- Media and Outreach Plan: 10 points max
- Budget and Budget Narrative: 15 points max
- Supporting Materials: 10 points max
2. Review and Selection Process
A Grants Review Committee will evaluate all eligible applications and recommend select proposals to a further review by the U.S. Department of State.
- Federal Awardee Performance & Integrity Information System (FAPIIS)
For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:
i. That the Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);
ii. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;
iii. That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.205 Federal awarding agency review of risk posed by applicants.
F. FEDERAL AWARD ADMINISTRATION INFORMATION
- Federal Award Notices
The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.
If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.
Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.
Payment Method: Bank transfer in at least two tranches (depends on the total budget and timeline of the grant).
- Administrative and National Policy Requirements
Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply. These include:
2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at: https://www.statebuy.state.gov/fa/pages/home.aspx
Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.
Reporting Requirements: Recipients will be required to submit financial reports (in U.S. dollars) and program reports (in English). The award document will specify how often these reports must be submitted.
Applicants should be aware of the post award reporting requirements reflected in 2 CFR 200 Appendix XII—Award Term and Condition for Recipient Integrity and Performance Matters.
G. FEDERAL AWARDING AGENCY CONTACTS
If you have any questions about the grant application process, please contact: DakarAFCPstate.gov.
H. OTHER INFORMATION
Guidelines for Budget Justification
Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.
Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries. If the program involves international travel, include a brief statement of justification for that travel. (Note: international travel to or from the United States cannot be funded).
Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.
Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.
Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the program activities.
Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.
Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating. If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.
“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.
Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.